À propos du rôle
1. Executive Support:
- Reports to the Project Director. Manage the Project Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and organize materials for meetings, presentations, and events attended by the Project Director.
- Act as the primary point of contact for the Project Director, screening calls, emails, and correspondence, and responding or redirecting as appropriate.
- Draft, proofread, and edit correspondence, reports, and other documents on behalf of the Project Director.
2. Board Communication and Support:
- Facilitate communication between the Project Director and the Board of Directors.
- Assist in preparing board meeting agendas, packets, and minutes, ensuring timely distribution to board members.
- Coordinate logistics for board meetings, including scheduling, venue arrangements, and catering.
- Maintain accurate and up-to-date records of board-related documents and communications.
3. Program Knowledge and Coordination:
- Develop a strong understanding of the organization’s programs, initiatives, and community impact to effectively support the Project Director.
- Assist in preparing program-related reports, grant applications, and other documentation as needed.
- Collaborate with program staff to ensure alignment between the Executive Director’s priorities and program goals.
4. Administrative Duties:
- Maintain organized filing systems, both physical and digital, for the Project Director’s office.
- Manage office supplies, equipment, and other resources to ensure efficient operations.
- Handle confidential information with discretion and professionalism.
- Oversee the preparation of bank deposits and all administrative duties associated with budgets, bank statements and spreadsheets that interfaces with the accountant and auditor.
- Perform other administrative tasks as assigned by the Project Director.
This is a contract position funded by the HUD Healthy Homes Production Grant, with an expected duration of 3.5 years. Starting Salary is $45K - $50K based on experience.
Exigences
Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred.
Experience:
Minimum of 3-5 years of experience in an administrative support role, preferably in a nonprofit or community development organization.
Skills:
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to learn two to three Customer Relationship Management Systems (CRMS).
- Ability to multitask and prioritize tasks in a fast-paced environment.
- High level of professionalism and interpersonal skills.
- Knowledge of nonprofit operations and board governance is a plus.
Key Competencies:
- Attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and resourcefulness.
- Commitment to the mission and values of The Bronx Neighborhood Housing Services CDC Inc.
Work Environment:
- This position is based in an office setting with occasional evening or weekend hours required for board meetings or special events.
- This position is funded by the BNHS Healthy Homes Production Grant and is terminated if and when the grant is terminated.
Compensation and Benefits:
- Competitive salary commensurate with experience.
- Comprehensive benefits package, including, retirement plan, and paid time off.
- Opportunities for professional development and growth.
To Apply: Please submit your resume, cover letter, and three professional references to G.Johnson@bronxnhs.org with the subject line "Healthy Homes Administrative Assistant Application." Applications will be reviewed on a rolling basis until the position is filled.
BNHS is an equal opportunity employer and values diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
À propos de l'entreprise
The Bronx Neighborhood Housing Services CDC, Inc. is a community-based organization dedicated to improving the quality of life for residents in The Bronx. We focus on affordable housing, community development, and programs that promote healthy and sustainable living environments. The HUD Healthy Home Production Grant Program aims to address housing-related health hazards and improve living conditions for low-income families in The Bronx.